Vehicle Check-In
For Auto Repair Shops
Digital Vehicle Check-Ins Made Simple
Your mechanics scan a QR code, photograph the VIN, plate, mileage, and any pre-existing damage, and you see everything in one dashboard. No paperwork, no clipboards, no lost forms — just timestamped proof of what the vehicle looked like when it arrived.
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Why It Matters
Your shop's protection, documented
False damage claims cost auto repair shops thousands every year. Vehicle Check-In gives you the records to fight back.
Document Before You Touch It
Every vehicle gets photographed — VIN, plate, mileage, and any pre-existing damage — before work begins. That timestamped record is your first line of defense.
Protect Against False Claims
When a customer claims you caused damage that was already there, your check-in photos and records prove what the vehicle looked like when it arrived.
Build a Defensible Record
Every check-in is logged with the mechanic, date, time, and photos. Export everything as a ZIP file if you need it for a dispute or legal matter.
Real Scenario
A customer claims you dented their bumper
Without check-in photos
It's your word against theirs. You eat the repair cost, or you fight it for weeks. Either way, you lose time and money.
With Vehicle Check-In
You pull up the check-in record: a timestamped photo of the dent taken before any work started, signed to the mechanic who checked it in. The claim is settled in five minutes.
Why not just use my shop suite's DVI?
Most shop management suites (Mitchell, Shop-Ware, AutoVitals) charge per-mechanic or per-vehicle for their built-in inspection. Vehicle Check-In does one thing — photo check-ins — for a flat $39/month, no per-mechanic fees. Run it alongside your shop suite for damage documentation, or skip the DVI add-on entirely. Either way, you keep the records and the photos.
Flat $39/mo — no per-mechanic or per-vehicle fees
No app to install — mechanics scan a QR code and use their phone browser
Export everything as a ZIP if you need it for a dispute
Works alongside any shop suite — no integration required
How It Works
Everything you need to run check-ins
From the shop floor to the manager's desk, the whole process is covered.
QR Code Check-In
Mechanics scan a QR code with their phone and fill out a simple form. No app to install, no training needed.
Photo Documentation
Capture photos of the VIN, license plate, mileage, and vehicle condition before any work begins. Every photo is timestamped and tied to the check-in record.
Manager Dashboard
Search and filter every check-in from one dashboard. Pull up photos, details, and history in seconds when a claim is disputed.
Mechanic Management
Add mechanic accounts, activate or deactivate them, and track who submitted each check-in — so you always know who documented what.
The Mechanic's View
Check in a vehicle from any phone
Your mechanic scans the shop's QR code and gets this form — no app to install. They tap their name, photograph the VIN, license plate, and mileage, then snap pictures of the vehicle from every angle before touching it. The whole thing takes under two minutes.
Works on any phone browser — no download required
AI can read the VIN, plate, and mileage straight from the photo
Attach as many condition photos as needed
The Manager's View
Every check-in at your fingertips
Search by VIN, license plate, customer name, or estimate number. Filter by mechanic. Pull up the photos, copy any field, or download a full ZIP of the record — right from the dashboard.
Document Everything
Photos that tell the truth
Mechanics capture photos of the VIN, license plate, mileage, and any pre-existing damage — all from their phone before work begins. That's your evidence.
Cars & Sedans
Trucks & SUVs
Damage & Dents
Zifappz
Software built for real-world work
Vehicle Check-In is built and maintained by Zifappz, a small software company creating practical digital products for businesses and teams. We're not a venture-backed platform — we're a hands-on team that listens closely to customers and ships improvements based on what they tell us.
admin@vehiclecheckin.autos
14-day free trial, no credit card required
Set up in under 10 minutes
"I teamed up with Zifappz to develop Vehicle Check-In after a customer accused us of damaging her new BMW. We didn't damage her car, but without proof, we went ahead and paid for it to be fixed. Now we take pictures of all sides of the vehicle along with the VIN, license plate, and mileage. Not only does this protect my shop, but it also speeds up vehicle check-ins and allows our service writer to copy and paste information into ShopKey. This allows for more accurate data."
D
Doug
Luttrell's Auto Service
Pricing
Choose your plan
No per-mechanic fees, no surprise add-ons. Upgrade or downgrade anytime.
Monthly
Annual
2 months free
Shop Plan
$39
/month
Unlimited mechanics & check-ins — no per-seat fees
Unlimited mechanic accounts
Unlimited vehicle check-ins
Photo storage for VIN, plate, mileage & condition
Manager dashboard with search & filtering
Active/inactive mechanic management
Data retention: 60 days to 1 year
14-day free trial, no payment required
Start Your Free Trial
No payment required during your 14-day trial.
PRO
Pro Plan
$49
/month
500 AI decodes/mo — auto-read VINs, plates & mileage from photos
Everything in the Shop Plan
AI photo decoding for VIN, license plate & mileage
500 AI decodes per month (reset monthly)
Automatic text extraction from photos
Editable AI results — always review before submitting
Monthly AI usage tracking on the Billing page
14-day free trial, no payment required
Start Your Free Trial
No payment required during your 14-day trial.
Protect your shop today
Start your free trial today. Your mechanics can be documenting vehicles and building your defense in minutes.
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Vehicle Check-In
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